Southeastern Psychological Association
  
 

SEPA 2020 Virtual Summer Meeting

Psi Chi Research Poster & Paper Repository

Dear SEPA Student Research Presenter,

We understand that you are a student whose research project was accepted for presentation at the April 1-4, 2020 SEPA convention in New Orleans, LA which has now moved to a virtual meeting over June 11-23. The Board and staff of Psi Chi know that you and thousands of other students across the country were disappointed to learn they could not present their research in person at spring regional conventions as planned due to coronavirus health concerns. However, we are excited about SEPA's virtual convention opportunity!

Psi Chi has good news too! On behalf of every student whose research was accepted for presentation at SEPA 2020, Psi Chi has teamed with SEPA to provide you with the opportunity to present your accepted research project virtually in both SEPA's online repository/digital selected proceedings volume as well as in Psi Chi's online option. More specifically, we have created the Psi Chi Research Poster & Paper Repository within the Open Science Framework (OSF) for every student – graduate and undergraduate, Psi Chi members and nonmembers, CEPO student presenters and all other student presenters – to use. In addition to now being able to add this convention presentation to your resume or vitae, the online format means that your work may receive even more exposure than usual.

Why do we encourage you to make your presentation materials available in both SEPA's online repository as well as Psi Chi's OSF repository? Ultimately, these submissions will serve different audiences and result in exposure of your work differently over time. The Psi Chi OSF has been envisioned as linking together all six of the major APA regional conventions, as well as all Psi Chi student presentations at APS, thus connecting your work nationally and internationally. Psi Chi's repository begins this year as a continuing OSF repository and we will continue to encourage students to submit their work accepted for future conventions. Eventually you (as well as your future employers and graduate school faculty) will be able to look back over years of student presentations to see how they have changed over time and what publications resulted from them. This is because publications linked on public repositories often link back to presentations hosted on the OSF.

If your work was accepted for presentation as a poster or an oral presentation, you are now able to submit a PDF of the research (as a poster or a write-up of an oral presentation) for inclusion in the Psi Chi Research Poster & Paper Repository. In addition, you are welcome to record a video of yourself presenting and include a link to it. Students cannot upload projects themselves to the Psi Chi OSF site; follow the detailed instructions below.

To have your SEPA 2020 research project included in Psi Chi's repository, consult with your faculty sponsor and coauthors, and then submit by carefully following the detailed instructions below our signatures. You do not have to be a member of Psi Chi to submit your work. We look forward to hearing from you,

Martha S. Zlokovich,
PhD Psi Chi Executive Director

John E. Edlund,
PhD Psi Chi Research Director
Rochester Institute of Technology

Darren Bernal,
PhD Psi Chi
Southeastern Region VP University of North Carolina Asheville

Jerry Rudmann,
PhD Psi Beta Executive Director

If you are unfamiliar with the OSF, think of it like an online file cabinet for science researchers. For a free webinar on using OSF, available to everyone regardless of Psi Chi membership, go to this link: https://www.psichi.org/page/learningresources. We encourage you to explore the OSF and open your own account.


DETAILED INSTRUCTIONS for Submitting to the Psi Chi Research Repository – SEPA 2020 Initial Deadline: June 22, 2020

Submissions before June 22, 2020 will be uploaded as soon as possible. Submissions June 23 – February 26, 2021 will be uploaded as workload permits.

These instructions apply to all students – undergraduate and graduate, Psi Chi members and non-members – whose research projects were accepted for presentation at SEPA 2020. Please closely follow the instructions below to help us facilitate dissemination of your research on the OSF. It is critical to follow the instructions exactly because we anticipate posting about 4,000 student presentations across the different spring 2020 conferences.

  1. POSTERS: Prepare your POSTER as usual.
    1. Anyone may view advice on constructing a poster here: https://www.psichi.org/page/RES_ConvPosCheck.
    2. Psi Chi members may use the official Psi Chi poster tag (8.5" x 4") and poster templates (36" tall x 48" wide and 36" tall x 56" wide).
      1. To access, simply sign in at https://www.psichi.org,
      2. then go to this URL: https://www.psichi.org/page/Member_ConvPosterTmp.
      3. Please include the Psi Chi poster tag in your poster if an author of the poster is a Psi Chi student member. Please tag can be access using the same instructions above.
  2. Save your poster as a pdf with this file name format:
    1. SEPA2020_LASTNAME-Firstname_DATE.pdf Example: SEPA2020_SMITH-Julie_04-16-2020.pdf
    2. "DATE" is the date you were supposed to present;
    3. if unknown, put the date of the first day of your convention.
  3. OPTIONAL for POSTERS: Prepare a 2-minute (maximum) video of you giving an "elevator pitch" presentation of your poster, upload it to YouTube, and include the full video web address (URL) in your poster PDF.

 

  1. ORAL PRESENTATIONS: Two Options.
    1. Option 1: Prepare a Word or PowerPoint write-up of your remarks, save it as a PDF, and submit the PDF.
    2. Option 2: In addition to your PDF, prepare a video of you giving your oral presentation as scheduled (video length may not exceed your scheduled presentation time), upload it to YouTube, and include the full video web address (URL) in the PDF version of your presentation.
  2. Save your write-up as a pdf with this file name format:
    1. SEPA2020_LASTNAME-Firstname_DATE.pdf Example: SEPA2020_SMITH-Julie_04-16-2020.pdf
    2. "DATE" is the date you were supposed to present;
    3. if unknown, put the date of the first day of your convention.

 

  1. FINAL STEP for ALL SUBMISSIONS: Submit your poster or presentation for inclusion in the Psi Chi Research Poster & Paper Repository for SEPA 2020 using the Psi Chi Repository Submission Survey. Students cannot upload projects themselves to the Psi Chi OSF site. Instead, click "Start Survey" to continue to the submission form.
    1. Fill out the fields as instructed. Required fields are designated with a "*."
    2. You will also need to choose 2-5 tags for your poster or paper from this list. Separate each by a comma and a space. Example: "social, LGBTQ+, sports psychology"
    3. Be sure to hit "Submit" when you are done.

Questions can be submitted using this contact form.